Portable credential sharing

A locum credential card for the next receiving site

Maintain professional records in HealthID, then create a time-limited card that shares the level of information needed for a particular handover. The card supports a site’s review; it does not complete onboarding or due diligence on the site’s behalf.

Prepare Maintain one practitioner record
Choose Basic, Detailed or Complete
Hand over The receiving site reviews and decides

One record, selected view

Portable does not mean public by default

A locum practitioner can maintain credentials in one HealthID account and generate a card for a particular recipient. The practitioner chooses the disclosure level and controls the card’s expiry or revocation.

  1. Maintain records

    Add relevant professional credentials and keep their details up to date.

  2. Select a card level

    Choose how much identity, credential, contact and document information to share.

  3. Send the link or QR code

    Give the active card directly to the practice, facility, agency or other recipient.

  4. Let the site complete its checks

    The recipient reviews the card and follows its own credentialing requirements.

Disclosure levels

Choose the card for the information—not for a higher status

Basic, Detailed and Complete cards change what a recipient can see. Moving to a more detailed card does not make the practitioner or their credentials more verified.

Lowest disclosure

Basic

A concise view of the practitioner and their credential states.

Includes
Name, profession, photo, qualifications, credential status and expiry information.
Omits
Credential numbers and public contact details.

Expanded details

Detailed

A broader record for recipients who need identifiers and contact information.

Adds
Credential numbers and the practitioner’s public contact details.
Omits
Links to uploaded supporting documents.

Document access

Complete

The highest-disclosure option for a recipient who needs supporting files.

Adds
Temporary access to uploaded supporting documents when available.
Requires care
Identity documents and other files can contain sensitive information.

Shared responsibility

The practitioner prepares; the receiving site decides

HealthID can reduce repeated presentation of the same records, but it does not move a site’s employment, clinical governance or credentialing responsibility to the practitioner.

Practitioner preparation

A useful handover starts with accurate records and deliberate sharing.

  • Review profile details before creating the card.
  • Check credential dates and states rather than assuming old entries remain current.
  • Select the appropriate disclosure level for the stated purpose.
  • Send the card to the intended recipient and revoke it when no longer needed.

Receiving-site due diligence

The site should treat the card as one input to its own decision.

  • Match identity and profession to the person being engaged.
  • Read every credential status and expiry date shown on the card.
  • Check current registration with the relevant official register or body.
  • Complete site-specific checks for role, scope, insurance, screening and policy requirements.

What a portable card cannot do

Portability makes a record easier to present. It does not make the record universally accepted or self-sufficient.

It cannot set site policy Each organisation decides which evidence and checks it requires.
It cannot replace source checks Current registration should be confirmed with the relevant official source.
It cannot approve scope A receiving site remains responsible for role and scope-of-practice decisions.
It cannot recall saved copies Expiry or revocation blocks new card access, not information a recipient already saved.